Northball Athletics

Northball Athletics

PRIVACY
POLICY

Effective Date: January 1, 2026

At Northball Athletics / Northball Academy / United Scarborough Initiative (USI) ("we," "our," or "us"), we are committed to protecting the privacy and personal information of our participants, families, partners, and website users. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information.

1. Information We Collect

We may collect personal information in the following ways:

a. Information You Provide

  • Parent/guardian and participant names
  • Email addresses and phone numbers
  • Emergency contact details
  • Payment and billing information
  • Medical or health-related information (when necessary for participation)
  • Program registrations and preferences

b. Automatically Collected Information

  • Website usage data (IP address, browser type, pages visited)
  • Booking and attendance records
  • QR code check-in data

c. Media and Content

  • Photos and videos taken during programs, events, or training sessions

2. How We Use Your Information

We use collected information to:

  • Register and manage program participation
  • Communicate important updates, schedules, and announcements
  • Ensure participant safety and emergency response readiness
  • Process payments and maintain accurate records
  • Improve our programs, services, and user experience
  • Share promotional materials, updates, and opportunities (with consent)
  • Maintain internal accountability and attendance tracking

3. Consent

By registering for our programs, using our services, or interacting with our organization, you consent to the collection and use of your information as outlined in this policy.

For participants under the age of 18, consent must be provided by a parent or legal guardian.

4. Sharing of Information

We do not sell or rent your personal information.

We may share information only when necessary with:

  • Trusted service providers (e.g., booking platforms, payment processors)
  • Coaches, staff, and administrators for program delivery and safety
  • Emergency services when required
  • Legal or regulatory authorities if required by law

5. Media Use

Photos and videos may be taken during programs for:

  • Marketing and promotional purposes
  • Social media and website content
  • Internal documentation

If you do not wish for your child or yourself to appear in media, you must notify us in writing at: contact@northballathletics.com

6. Data Security

We take reasonable administrative and technical measures to protect your information, including:

  • Secure digital systems and platforms
  • Restricted access to sensitive information
  • Staff training on privacy and data handling

However, no method of transmission over the internet is 100% secure.

7. Data Retention

We retain personal information only as long as necessary to:

  • Fulfill program and operational needs
  • Comply with legal and regulatory requirements
  • Maintain accurate records

8. Your Rights

You have the right to:

  • Request access to your personal information
  • Request corrections to inaccurate data
  • Withdraw consent for communications
  • Request deletion of your data (where applicable)

To make a request, contact us at: contact@northballathletics.com

9. Third-Party Services

Our organization may use third-party platforms (e.g., booking systems, payment processors, CRM tools). These platforms have their own privacy policies, and we encourage you to review them.

10. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted with an updated effective date.

11. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact us:

Organization

Northball Athletics / Northball Academy / United Scarborough Initiative